What you see
Inside the practice.Not just what they tell you.
The reason a practice brings on a coach is to see it clearly. Once it says yes, NovaCoach opens the money, the day, the team and the growth to you — read from the system the practice runs on every day.
The money
The P&L from QuickBooks. Overhead, accurately.
The P&L, from QuickBooks
Connected to the practice's QuickBooks Online: a full year imports on connect, and every month after syncs on its own. Collections, expenses and net income — no spreadsheet emailed over.
Overhead, measured accurately
Every account in the practice's books mapped to its category, so each dollar of overhead is counted once and in the right place — measured against each category's target, graded A to F, with how complete the mapping is shown beside it.
Production and collections
By month, by provider and by procedure mix — the numbers behind every conversation about growth.
Results, in dollars
Every piece of work from where it started to where it is now, dated, with what it was worth.
- Collections
- $186,400
- Overhead
- 59.4%
- Net income
- $41,900
Overhead by category
GradeB
- Team Compensation27.8% / 25%
- Clinical Supplies6.4% / 6%
- Lab Fees8.1% / 9%
- Facility & Occupancy6.6% / 7%
- Marketing2.4% / 3%
- Admin & Office4.9% / 4%
- Other Overhead3.2% / 4%
Total 59.4% against a 58% target · the tick on each bar is its benchmark
The day
Every huddle. Every meeting.
Every huddle
Which days the team huddled, how long, how many were there and the number of commitments they made.
The Morning News
What the practice's News carried and when — announcements, meetings held, decisions recorded. Counts and structure, never the words, and nothing addressed to leadership.
Every team meeting
How each agenda was built, when decisions were recorded and every commitment with its owner and due date — plus what changed since you last met. Leadership-only items stay with the practice.
The debrief
How each day ended, in numbers — the day score, the metrics, how many wins and risks, and how much carries to tomorrow. Never the team's own words.
4 of 4 days huddled
Average 9 minutes · 11 commitments made
- Mon, Sep 299 min · 8 there · 3 commitments
- Tue, Sep 307 min · 7 there · 2 commitments
- Wed, Oct 111 min · 9 there · 4 commitments
- Thu, Oct 28 min · 8 there · 2 commitments
The team
Every person. How to coach them.
Every team member
Each person by name and role, what they've committed to and whether it's done.
Their My Nova
Each person's My Nova — their goals, their character and what they're working on this week.
Provider performance
Each doctor's and hygienist's production, acceptance and schedule, side by side.
How to coach each person
Each person's NoVA profile — how they communicate, collaborate and take on change.
Recognition
How often the team recognizes each other, in which categories, and who gives and receives — never the note itself.
What the team is saying
The themes in the team's own feedback and the priorities they agreed — never who said what.
The growth
Where the practice can go next.
Patient opportunities
Unscheduled treatment, consults and recall, in dollars and counts — every patient de-identified.
The practice at a glance
Its current focus, what Vision recommends and what changed, and the latest results.
Every commitment
Who promised what, by when, and whether it's done — overdue ones first.
Systems, and how far they've got
Each system's owner and cadence, and whether it's built, trained, running and verified.
Weekly scorecard
Week of Sep 29
Goals
- Same-day treatment acceptanceTarget 40% by Dec 31
- Hygiene reappointmentTarget 90% by Dec 31
Measured
- Hygiene reappointmentReappointment rate: 78% → 86% · measured Sep 26
- Unscheduled treatment follow-upCollected: $18,400 → $31,900 · measured Sep 26
Commitments
- 4 open commitments · 1 overdueConfirm Friday hygiene openings · Maria · due Oct 3
Meetings
- Last team meeting Sep 24Weekly · Wednesday 9:00 AM
Reports
Every week. Every month. Every practice.
A monthly report for each practice
Production, collections, expenses and net income for the month, with the month before beside it.
A weekly scorecard for each practice
Goals and targets, what was measured, open and overdue commitments, and the last team meeting.
Your Monday brief
Your whole book on one page — Needs you, Meetings this week, What changed, Renewals due and Starting — to copy or email to yourself.
Impact reports, with your name on them
- 30-Day Coaching Snapshot
- 90-Day Coaching Impact Report
- Client Renewal & Value Report
- Custom Date Range